7. For Company Database Managers – Set up and maintain company databases

The first productive login is a quiet key moment: the database, users and master data become a workspace that people have to trust every day.

Responsibility that carries with you in everyday life

Your task is not just “create users”. They connect identity, employee data record, role, company parameters and control path so that every access is technically justified and later traceable.

This creates a clean working environment

1. Apply credentials over a separate, secure channel and change the power-on password immediately.
2. Check company database, company, country, language, time zone and fiscal year.
3. First create employees, then users and then roles according to the minimal principle.
4. Test login and a typical commute with a real test user.
5. Document those responsible, approvals, backup status and open points.

The short handover check

• Administrative access belongs to a named person.
• Each user is assigned to the correct person and role.
• Rights that are not required remain revoked.
• A test data set can be captured, saved and retrieved.
• Handover and fallback route are documented.

What good administrators immediately think about

• Shared administrator accounts destroy traceability.
• A role “just in case” is rarely reduced again in everyday life.
• Unverified country, time or fiscal year values later affect documents and evaluations.

This is what you take with you

You do not hand over an anonymous client, but rather a controlled digital workspace with clear ownership.

In this chapter

• 01. Check access and change password
• 02. Create employees
• 03. Create users and link them to the employee data record
• 04. Adjust rights
• 05. Database copy and data maintenance
• 06. Basic settings, test and handover

Further information / source

Related topics

1. For company database managers – setting up and maintaining company databases › 01. Check access and change password
2. For company database managers – set up and maintain company databases › 02. Create employees
3. For company database managers – set up and maintain company databases › 03. Create users and link them to employee records
4. For company database managers – setting up and maintaining company databases › 04. Adjust rights
5. For company database managers – setting up and maintaining company databases › 06. Basic settings, testing and handover

Frequently asked questions