Journal entry

posting entry

In posting entry, a verifiable posting draft is created from a document. Header data and positions remain editable before they are finally posted. All manual business transactions are created in the posting entry.

That's what you use this page for

• Document date, document number and posting text describe the process.
• The posting period, foreign currency and exchange rate determine the time and value classification.
• In the positions you enter the account, debit or credit and - if necessary - tax code.
• Cost centers and cost objects supplement the internal profit and loss analysis.
• Validation messages show missing or contradictory information before posting.

Safe process

Open a new posting draft or select a suitable template.

Enter the header data exactly according to the document.

posting period: By default, the current posting period (month) displayed. A different posting period can be selected via the selection list.

Posting period status: A posting is only possible if the status of the posting period is displayed as open. If a posting period is already closed, a different posting period must be selected or the status of the posting period must be changed from closed to open.

The fields Document number, document number and subject are mandatory fields.

Foreign currency: By default, the field is not filled and the postings are made in the company currency.

Course: For foreign currency postings, a rate entry is mandatory. Foreign currency rates can be found at Administration > Financial Initialization > Currency API be retrieved.

Add the general ledger accounts and amounts completely.

About the switch Add ledger account The chart of accounts opens to select the account.

The switch Add customer account opens the customer master data list to select a customer account. The customer number is in the field K/L displayed. The master account from the customer's financial group (Customers > Customer Details) is used for posting.

The switch becomes analog Add supplier account activated.

Check tax and cost accounting.

tax code: If a fixed tax code has been assigned to a general ledger account in the chart of accounts, this tax code is automatically inserted into the posting. The proposed tax code can be changed manually. If the field is not filled, no tax posting will take place.

Cost center and cost object can be selected. If a cost center or cost object is stored in the general ledger account, customer or supplier, these will be inserted automatically.

VAT ID: In positions with customer or supplier accounts, the VAT ID from the partner master data is displayed, if it exists.

Save the draft and only book it after the final inspection.

• All postings generated in posting entry are saved in the Desktop button postings presented in tabular form with a posting record number.

Related topics

• Chart of accounts
• Posting periods
• postings

Frequently asked questions