XRechnung

With XRechnung, an inconspicuous reference field often decides whether a complete business transaction reaches its recipient.

Translate a set of rules into a safe process

XRechnung is a structured e-invoice format. In addition to mathematically correct positions, recipient, tax, payment and reference data are required in the currently valid specification and in accordance with the specifications of the transmission route.

Basic settings in X-ERP for creating valid ZUGFeRD invoices

Administration > Master data initialization > Company settings

• Enter the company name, street, zip code, city, country, phone number 1, the SEPA creditor number if SEPA direct debit collections are made from X-ERP and the VAT ID or tax number.

If the UST-ID field is filled, the UST-ID is documented in the e-invoice - if the UST-ID field is not filled, the tax number is included in the e-invoice - one of the two fields must be filled

Administration > Financial initialization > Company bank account

• The fields company account number, bank ID and account holder are transferred from the company bank account to the XML file of the e-invoice.

Sales > Settings > Payment conditions

• When it comes to customer payment conditions, differentiate between customers who pay by bank transfer and customers whose invoices are collected via SEPA direct debit.
• Payment conditions for customers who transfer

1. Payment method = bank transfer
2. UNTDID = 30 - credit transfer
3. Company bank account must be selected

• Payment conditions for customers whose invoices are collected via SEPA direct debit:

1. Payment method = direct debit
2. UNTDID = 59 - SEPA direct debit
3. In addition, active bank details must be recorded in the customer master data.

Sales > Settings > Units of Measure

• Units of measure that are used in e-invoices must be assigned an e-invoice unit of measure.

Finance > Tax Code

• The right one E-invoice tax code category must be stored in sales tax tax codes.

Customer master data > Customer details > Billing address

• If invoices are created as XRechnung, a route ID is mandatory.
• As Output format is used for invoices and credit notes Email XRechnung, archived elected.

Sales document

• A clerk must be recorded in the sales document. The employee must be assigned an email address and a telephone number in the employee master data.

This is how X-ERP works in the process

1. Request recipient guide, route ID and other references before the first invoice.
2. Fully maintain partner, tax, payment, unit and receipt data.
3. Generate the XRechnung in the currently required version.
4. Validate syntax and business rules; check totals against X-ERP.
5. Submit via portal, email or agreed channel and track feedback.

This is what you take with you

The invoice is not only sent, but also reaches the correct administrative process in machine-readable form.

Further information / source

Related topics

1. For country specialists – National requirements and special features › ZUGFeRD
2. For country specialists – National requirements and special features › EDI
3. For country specialists – National requirements and special features › GoBD

Frequently asked questions