Purchasing

Purchasing: know the real purchase price

The purchase price list describes a specific delivery relationship. Per combination Supplier and item there is an entry. From this, a purchasing receipt not only contains the price, but also the minimum quantity, lot size, delivery time and discount logic.

Identification and logistics

• Supplier: Business partner whose conditions apply.
• item: X-ERP item purchased from this supplier.
• Catalog number: Supplier-related item number; displayed informatively after saving.
• Delivery days: Time period for determining the expected delivery date.
• Minimum quantity: Smallest permissible or economical order quantity.
• Lot size: Order grid. X-ERP rounds up a required minimum quantity to an appropriate multiple.
• Comment: Short internal note on condition.

Prices and costs

• Purchase price: Supplier condition for the price unit.
• Discount %: Direct supplier discount.
• + Logistics costs: Price-related freight or procurement costs.
• + Customs costs: Calculated customs costs.
• + Risk costs: Surcharge for procurement-related risks.
• = purchase costs: Automatic: purchase price after discount plus logistics, customs and risk costs.
• Price unit: Number of units to which the purchase price applies.
• Unit price: Automatically calculated acquisition costs divided by the price unit.

Example: Purchase price 1,000 euros, 10% discount, 40 euros logistics, 20 euros customs and 10 euros risk. The purchase costs are 970 euros. For a price unit of 100, the unit price is 9.70 euros.

Assign discount group

• Assign discount group: Switches on the central discount logic for this supplier item entry.
• Discount group: Shows the group stored in the supplier detail.
• Quantity level A-E / quantity discount A-E: Are displayed from the combination of discount group and item group.

When mapping is active, the direct discount is controlled by the central discount group. If someone responsible changes the discount there, X-ERP updates the assigned purchase price lists. Unassigned entries retain their individual discount.

Effect in the purchasing document

When inserting the item, X-ERP takes over the purchase price, discount, minimum quantity, lot size and delivery time. Changes to the price or discount of a purchase item can update the supplier-related purchase price list. Therefore, treat a manual document correction as a possible master data change and check the subsequent process.

Check before sharing

• Supplier and item are clear.
• Price unit, minimum quantity and lot size match.
• Direct discount or discount group is deliberately chosen - not both at the same time.
• All procurement costs are included.
• Purchase costs and unit price can be recalculated.
• A test purchasing receipt produces the quantity, date, price and discount as expected.

The cheapest list price is not automatically the cheapest purchase. Compare the unit price after discount and procurement costs.

Related topics

1. For specialist users – Use individual modules safely and efficiently › Master data › Price management › items › Discount groups
2. For specialist users – Use individual modules safely and efficiently › Master data › Price management › Document › Price
3. For specialist users – Use individual modules safely and efficiently › Master data › Partners › Purchase prices
4. For specialist users – Use individual modules safely and efficiently › Master data › Items › Procurement type

Frequently asked questions