ZUGFeRD

ZUGFeRD connects two worlds: people read the invoice, systems process their data. The format becomes fascinating where both tell the same truth.

Translate a set of rules into a safe process

The current FeRD specification describes ZUGFeRD/Factur-X as a hybrid PDF/A-3 with embedded XML. Which profile fits depends on the process and recipient; X-ERP master data provides the basis for both representations.

Basic settings in X-ERP for creating valid ZUGFeRD invoices

Administration > Master data initialization > Company settings

• Enter the company name, street, zip code, city, country, phone number 1, the SEPA creditor number if SEPA direct debit collections are made from X-ERP and the VAT ID or tax number.

If the UST-ID field is filled, the UST-ID is documented in the e-invoice - if the UST-ID field is not filled, the tax number is included in the e-invoice - one of the two fields must be filled

Administration > Financial initialization > Company bank account

• The fields company account number, bank ID and account holder are transferred from the company bank account to the XML file of the e-invoice.

Sales > Settings > Payment conditions

• When it comes to customer payment conditions, differentiate between customers who pay by bank transfer and customers whose invoices are collected via SEPA direct debit.
• Payment conditions for customers who transfer

1. Payment method = bank transfer
2. UNTDID = 30 - credit transfer
3. Company bank account must be selected

• Payment conditions for customers whose invoices are collected via SEPA direct debit:

1. Payment method = direct debit
2. UNTDID = 59 - SEPA direct debit
3. In addition, active bank details must be recorded in the customer master data.

Sales > Settings > Units of Measure

• Units of measure that are used in e-invoices must be assigned an e-invoice unit of measure.

Finance > Tax Code

• The right one E-invoice tax code category must be stored in sales tax tax codes.

Customer master data > Customer details > Billing address

• As Output format is used for invoices and credit notes Email ZUGFeRD, archived elected.

Sales document

• A clerk must be recorded in the sales document. The employee must be assigned an email address and a telephone number in the employee master data.

This is how X-ERP works in the process

1. Clarify recipient requirements, profile and applicable format version.
2. Maintain senders, recipients, tax codes, payment data, units, tax rates and references.
3. Generate the invoice with structured XML.
4. Technically validate files and compare PDF, XML, totals and tax.
5. Send via the agreed channel and archive the original plus proof.

This is what you take with you

The invoice is both an understandable document and a reliably processable data set.

Further information / source

Related topics

1. For country specialists – National requirements and special features › XRechnung
2. For country specialists – National requirements and special features › GoBD

Frequently asked questions