Payment terms

Payment conditions

• Payment conditions define payment terms and discount agreements.
• In X-ERP, automatic payment transactions are controlled via the payment conditions. If payment files are to be created directly from the system - for transmission to an online banking program - the corresponding customer or supplier document must be assigned a payment condition that is activated for automatic payment transactions.
• Open Payment conditions on the desktop Selling or purchasing.

Fields

• Payment conditions: Assign a meaningful name for the payment condition. The name can consist of up to 50 characters. For example: “L - 30 T net 7 T 3% 14 T 2% transfer”
• Partner type: Determines whether the payment condition applies to customers or suppliers.
• Days until due date: The days entered calculate the due date of a document. Doc date + days = due date
• Discount days 1 + 2: Defines the period in days within which a discount may be deducted from the invoice amount.
• % discount 1 + 2: Determines the percentage that may be deducted from the invoice amount as a discount if payment is made within the discount days period.
• Payment method: Use the selection list to determine which payment method is assigned to the payment condition.
• Payment assistant: Payment conditions for which the checkbox is set are taken into account in automatic payment transactions. This means that invoices or credit notes with a payment condition in which the field is checked will be used when creating payment runs in the payment wizard (see Finance > Payment Assistant) listed. Due supplier invoices that are, for example, collected from the supplier by direct debit or paid by credit card - where the payment action is not initiated by the user - should receive a payment condition that is not permitted for the payment assistant. However, if you want to generate the payment file for your customers' SEPA direct debit collections or transfers to your suppliers from the system, then the checkbox must be ticked.
• UNTDID: In order for the payment methods to be entered correctly in XRechnungen or ZUGFeRD invoices to customers in XML format, the UNTDID 4461 payment method code is required. The payment condition can only be used to create e-invoices if the field contains information. UNTDID codes 30 or 58 are possible for transfers. The IBAN of your own company bank is then transmitted in the XML file. (see Administration > Financial Initialization > Corporate Bank) If customer documents are collected by direct debit, use UNTDID code 59. The XML file then contains the customer's IBAN (see Customers > Banking).
• Company bank account: If the payment condition is the partner type customer and the payment type transfer and the invoice is created in e-invoice format, the IBAN of the company bank account is a mandatory part of the payment condition. The IBAN of the company bank account is written into the XML file of the e-invoice. Choose from your company bank accounts (see Administration > Financial initialization > Company bank account) the account that should be included in the XML file.
• Default: To make it easier to create new partners, a standard payment condition can be set. When a new partner is created, this payment condition is automatically assigned to the partner. Only one customer and one supplier payment condition can be set as a default value.

Related topics

• Payment assistant
• Document creation

Frequently asked questions